PowerHub's Accounts section allows you to do some basic financial record keeping for your Projects and Portfolios. While not intended as a complete replacement for full-fledged accounting solutions, PowerHub's Accounts feature is ideal for logging pertinent financial information and tracking project-related transactions across numerous accounts.
Transactions are used to enter and record various debits and credits associated with specific financial accounts. They're entered via the journal and recorded within account ledgers.
Keep in mind that each account you create functions as an expense account, meaning debits increase account balances and credits decrease them.
This article will also discuss:
Adding an Account
To add a new account, head to the Accounts section of the Project, Portfolio, or Workspace you want to add to. Then, use the Add New button to get started.
To get an account up and running, you only have to give it a Name and Key (a unique identifier used by the platform to facilitate various processes). You can also write a description and assign it a reference ID (used by the system like an account number).
When your happy with these settings, click Save & Close to finalize the account.
An account isn't much without transactions, and that's where the Journal comes in. Use it to enter individual transactions across your accounts.
You'll want to start with the Journal module of the Accounts section.
Then, click the Add New button to create a new transaction.
To save the transaction, you must enter a transaction date, description, and assign it to an account. While not mandatory, you'll probably want to enter the debit or credit amount at this stage as well (remember that debits increase account balances and credits decrease them).
You can use the Add New Account button to add additional account entries if the transaction applies to more than one account.
Finally, click the Save or Save & Close button to complete the Transaction.
Interacting with Accounts
Once you've started entering transactions, you can interact with your accounts in a few different ways.
The Ledger serves as a record of transactions for a given project account.
Each account utilizes a distinct ledger to display transaction history. If we look at the ledger from the same account used to demonstrate a transaction earlier, our entry is displayed with an overall balance reflecting the sum of all transactions.
The Transaction ID link (a blue number in the image above) ties the ledger line item to its corresponding Journal entry.
The Edit menu allows you to make changes to all of the options you had setting up the account, except for the Key which must remain the same.
You can also use the More Actions button for access to Print and Export options.
The Export and Print processes are very similar. Each displays same information and export options, but presents that information in a printer friendly layout for the print option.
Tip: use the grey arrow at the top left of the export screen to get back to your Accounts if you want to switch between the Export and Print layouts.
If you need further assistance, please submit a Ticket or contact your Customer Success Specialist directly.