PowerHub’s Compliance Tracking module gives you a resource to organize, execute and report on your contractual obligations. Use the module to log specific clauses or sections and information contained within them to give action items context.
This article will discuss:
Adding Compliance Obligations
When the module is being installed to your organization, you'll have the chance to choose which portfolio/project section to display it under; in this example we're accessing the module via the Tasks section.
From the module's summary page (this is the first place you'll land when accessing it), use the ADD NEW button to add a new entry to the module.
The Form that opens allows you to enter some key data points based on the obligations you want to record, and to establish how you want to manage that obligation by identifying its duration, the frequency at which it will occur and who should be responsible for completing it.
You can also add Security Tags to control who can and cannot access individual entries within the module.
Once you're happy with the entry, use the SAVE & CLOSE button to finalize.
Each entry within the module has a series of form actions giving you additional tools to make these records useful.
Tip: icons highlighted in blue indicate data has been entered for that particular item
The Tasks button allows you to create tasks that automatically link to a given entry, allowing you to notify assigned team members of impending deadlines surrounding each obligation. Creating a task via form actions is exactly the same as doing so via the Tasks section, which you can learn more about here.
Use Attachments to link (attach) any relevant document to an entry. If the document already resides in PowerHub, simply create the link by clicking on the BROWSE icon; if the document isn't in PowerHub, click the UPLOAD icon to import it.
To help keep track of activities or discussions, you can make Notes that will stay exactly where they need to be, with the obligation!
The Communications tool is a quick and easy way to send an email regarding the obligation in question, directly from PowerHub. You can also attach a document to the email, similar to linking documents above.
Use the Edit button to make changes to fields of the obligation entry as necessary.
Use the Delete button to remove an entry from the module. Keep in mind that items like tasks and documents linked to the entry will be unlinked, but won't be removed from PowerHub entirely.
Importing and Exporting
Use the MORE ACTIONS menu to Import and Export data to and from the module.
If you have many entries to use with the module, you may want to consider bulk-uploading them. To do this, use the Import menu and select the Get Template option, which automatically downloads a pre-formatted .csv file to enter your raw data into.
Once populated, use the Upload option and select the .csv file you just populated for upload. PowerHub then formats the raw data into module entries for you to work with and sends a notification email when that process is complete.
Note: if you're unsure on the formatting or data points necessary for importing data to the compliance module, your Customer Success Specialist will be happy to guide you through the process
Exporting data is possible in two different ways, both of which give you the options to export to numerous formats including .xlsx and .pdf.
The Print option allows you to generate a pre-defined, printer-friendly task summary.
Whereas the Export tool allows you select individual parameters to include with your export.
Search and Filter
As is the case with many other modules in PowerHub, you can use the Search and Filter tools to more quickly access specific records. You can also use these settings to create personalized dashboard widgets meant to assist you in accessing relevant information as quickly as possible. You can learn more about these tools and how to configure dashboard widgets using them here.
If you need further assistance, please contact your organization's Administrator. As an Admin, if you need further assistance, please submit a Ticket or contact your Customer Success Specialist directly.